AI Recognition
DocuWare delivers advanced document capture and recognition through its powerful blend of Intelligent Indexing, machine learning, and Intelligent Document Processing (IDP). By automatically analysing incoming documents, DocuWare’s Intelligent Indexing learns from user corrections in real time, becoming smarter and more accurate with every capture. Its machinelearning engine identifies key fields, extracts metadata, and classifies documents with exceptional precision—removing the need for manual data entry. With full IDP capabilities, DocuWare can interpret complex, variableformat documents such as invoices, forms, contracts, and delivery notes, transforming them into structured, searchable data. The result is a fast, reliable, and scalable documentprocessing workflow that dramatically increases productivity and ensures information is instantly available where your business needs it most.
Three Way Matching
DocuWare 3Way Matching automates the control step in accounts payable by matching supplier invoices to the corresponding purchase order (PO) and packing slip/delivery note—helping ensure you only pay for what was ordered and received. Key benefits Reduced manual AP effort: Automatically validates invoices against the PO and delivery document. Faster invoice throughput: Invoices that match can be treated as preapproved and routed straight to completion/booking steps. Better spend control: Detects over-billing by ensuring the invoice amount does not exceed the remaining PO value, including support for partial deliveries where remaining PO value is recalculated. Clear exception handling: Automatically flags missing documents or value deviations and routes invoices into an exceptions/approval path. Line-item matching option: Can be configured to compare quantities/prices/amounts at line level using table data matching in workflows.
Integration
DocuWare + Sage Integration (and Beyond): Connect AP Automation to Your Finance Stack DocuWare integrates with Sage and a wide range of thirdparty business applications to streamline Accounts Payable, improve visibility, and eliminate duplicate data entry. Integrations can be delivered through multiple proven methods—from low/nocode automation and embedded “view-in-Sage” access, to secure APIs and structured data export—so you can choose the approach that best fits your environment and IT resources. Integration options (choose what fits your Sage environment) 1) Embedded document access inside Sage (contextual “look-up”) Enable users to open the right DocuWare document (invoice, PO, delivery note, related emails) directly from a record in Sage—reducing switching, search time, and risk of using the wrong version. This is commonly implemented using DocuWare’s integration approaches such as URL/context integration and tools like Smart Connect. 2) Automated data exchange to/from Sage (posting-ready outputs) DocuWare can export invoice index data in formats designed for thirdparty applications—particularly useful for ERP/accounting integrations. For example, approved invoice data can be exported for import into your Sage accounting system. DocuWare’s Export tooling supports CSV-based data export, and can be scheduled, filtered, and structured to match downstream import conventions. Why it matters for AP: Capture and approval happen in DocuWare, then validated data is transferred to Sage for posting—reducing re-keying and errors. 3) API-led integration (for deeper or bespoke Sage scenarios) DocuWare provides a REST API that enables developers or integration partners to build secure, tailored integrations—such as creating documents, updating index values, searching/retrieving documents, and driving workflow actions from other systems.
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