Timesheet & Expenses
Time & expense data can be captured using either our simple browser based application or through the dedicated Coretime app. Receipts can be captured against expense items to further reduce the requirement to hold paper records. Timesheets can be approved by Line Manager, Project Manager or Finance if required. This data is collated in real-time to populate the Project information screens.
Capture time and expense information on the go with our dedicated Coretime App. Available on both Android and iOS. Dictate notes and snap expense receipts to further accelerate your information capture.
Sales Invoice Production
Quickly and simply raise Sales invoices from Project information to send to your Clients. Invoices can be exported and sent on a one by one basis or you can use our Invoice Manager for automated email invoice distribution. These invoices can then be sent automatically to your Sage 50clolud account against the correct Customer, Nominal and Department code.
Purchase Order Management
Ensure all third-party costs are accounted for using our powerful Purchase Order Management module. Purchase Requisitions can be raised by users and then approved by Managers before sending to your Suppliers via email/PDF. These committed costs will show automatically against the Project allowing for accurate Budget v Actual data to be produced. Goods received can be confirmed by users before Finance match Supplier invoices to the Purchase Order all without leaving the Coretime system. Finally, these matched transactions are automatically sent from Coretime to your Sage Accounting system.
Coretime offers a two-way interface with your Sage 50cloud software allowing a significant reduction in data input as this only has to be entered once and shared across both applications.
• Coretime will share Customer and Supplier information with your Sage system.
• Sales Invoices can be produced in Coretime and sent to your Sage system.
• Purchase Invoices can be entered into your Accounts system and sent to Coretime (unless you’re using Coretime Purchase Order Management when the flow will be reversed).
• Payments can be entered into Coretime and sent to your Sage system.
• Expenses can be entered into Coretime and exported to your Sage system.
Perfect for Professional Service Organisations that work on a Fixed fee or Percentage fee basis. Coretime offers real-time Budget vs. Actual tracking (right down to a Task level if required) with email alerts and a comprehensive set of reports and dashboards.
Holiday Management functionality allows users to request Annual Leave and see their Holiday entitlement/balances. Line Managers can approve or reject Holiday requests through a dedicated Approval screen. Holiday requests, approvals and rejections are all supported by email notifications and the reporting suite allows this data to be analysed from a Company, Department or Employee perspective.
Comprehensive Reporting Suite
Coretime has the capacity to store all of your key Project information in one place in its scalable, SQL database. Reports can be produced at a Business, Client, Project, Sub-Project, Task or Employee level and are available to all nominated users to self-service the required information. All reports can be filtered by unlimited user configured tags and attributes and are all available to export to Excel for further manipulation.
Key reports include:
• Project Profitability
• Budget v Actual
• Projected Fee Income
• Employee Productivity
• Aged Debtors
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